Q: I plan to drive to Seattle, which may require staying overnight at a hotel. What is the process for requesting mileage reimbursement? Can I also be reimbursed for my overnight accommodations?
A: The SURP will cover the cost of travel to and from Seattle up to $450. The Internal Revenue
Services' standard mileage rate of $.56 (*in 2014) will be multiplied by the number of miles driven to
determine the amount of reimbursement; however interns cannot receive payment above the $450
travel cap. If the mileage reimbursement request falls within the $450 travel cap, the SURP can
also offer hotel reimbursement, up to $450.
To request mileage reimbursement, please submit the following: 1) date of departure; 2) departure
city/state; 3) date or arrival; 4) arrival city/state; and 5) total number of miles driven to one of the SURP co-coordinators on orientation day or anytime thereafter.
To receive hotel reimbursement, please submit receipts to one of the SURP co-coordinators
on orientation day or anytime thereafter. A reimbursement check will be issued approximately two weeks following submission of mileage information and/or hotel receipts.
Q: The cost of my airfare is less than $450. Can I be reimbursed for other travel-related expenses?
A: Yes, if the cost of airfare is less than $450, you may request reimbursement for the cost of
luggage fees and/or ground transportation to and from the airport. A receipt denoting the cost of these items is required for reimbursement. To request reimbursement, please submit receipts to one of the SURP co-coordinators on orientation day or anytime thereafter. A reimbursement check will be issued approximately two weeks following submission.
Q: The cost of my airfare is less than $450. Can I be reimbursed for the cost of shipping my bike, linens, and/or some kitchen items to and from Seattle via FedEx or some other carrier?
A: No, shipping is not an allowable travel expense. However, if these items are transported with the
passenger, you may request reimbursement for the cost of additional luggage or oversize baggage fees as a travel-related expense.
Q: May I be reimbursed for travel expenses incurred upon return to my home institution?
A: Yes, if the cost of travel to Seattle falls within the $450 travel cap, you may request reimbursement for the cost of luggage fees and/or ground transportation from the airport upon return of their home institution. A receipt denoting the cost of these items is required for reimbursement and can be mailed or emailed to one of the SURP co-coordinators. You will also need to indicate an address where the reimbursement check should be mailed. A reimbursement check will be mailed approximately two weeks following submission.
Q: I have questions regarding housing at the University of Washington (UW). Who should I contact?
A: The University of Washington's Conference Services operates independent of the FHCRC; therefore all housing questions should be directed via email to: email@example.com or phone at: (206) 543-7636.
Q: I am living at the University of Washington (UW) this summer; can I find out who my roommates are before I arrive?
A: Yes, you can find out who your roommates are in advance of your arrival. SURP staff highly recommend that you initiate contact with your roommates before you arrive in Seattle. To obtain this information, please contact the University of Washington's Conference Services via email at: firstname.lastname@example.org or phone at: (206) 543-7636.
Q: Can I arrive at the University of Washington (UW) a day early for check-in?
A: Check-in at the University of Washington takes place on Sunday, June 12, 2016 between 2 to 5 pm at the Terry Hall front desk. You will need to secure overnight accommodations elsewhere if you plan to arrive in Seattle prior to that date.
Q: Are there kitchen facilities in the dorms at the University of Washington (UW)?
A: Yes, there are kitchen facilities in the dorms at the University of Washington. Steven's Court features shared apartment units that are furnished with extra-long twin beds and Ethernet access. Two to four rooms share a bath, living room, and kitchen facilities with other guests of their same gender. Guests are responsible for brining their own bedding linens, towels, cookware, dinnerware, toilet paper, paper towels, cleaning supples, etc. The SURP has prepared kitchen kits that include a plastic dining ware set [plates, bowls, cups], dining and cooking utensils, two Tupperware nesting bowls, two Pyrex baking pans, two knives, and assorted pans. You may request to borrow a kitchen kit from one of the SURP co-coordinators. Please visit the UW Student Housing for a complete description of the amenities offered at Stevens Court and take a virtual tour of the facility here.
Q: Are linens provided in the dorms at the University of Washington (UW)?
A: No, UW Conference Services does not provide linens.
Q: If I choose in the dorms at the University of Washington (UW), will I be housed with other SURP interns?
A: Yes, UW Conference Services staff makes an effort to house all Fred Hutch SURP interns in the same building and together (by gender).
Q: I will not be living in the dorms at the University of Washington (UW) for the summer; can I still purchase an IMA pass?
A: No, only interns who live in the dorms on the UW campus are eligible to purchase an IMA pass.
Q: I told a SURP staff member I wanted to purchase an Intramural Activities Building (IMA) pass; now what?
A: Go to the IMA building with your student ID and the proper form of payment. Let the person at the reception desk know that you are participating in the SURP at the FHCRC and living on the UW campus. You will then be asked to provide some additional information, pay the fee, and IMA access is all yours! Please visit the IMA website for a brief description of the facilities and hours of operation or call: (206) 543-4590.
Q: Do most SURP interns who live in the dorms at the University of Washington take public transportation to the Fred Hutch campus?
A: SURP interns who live in the dorms at the University of Washington (UW) take a free shuttle that
operates between the UW and the Fred Hutch campus in 15-minute intervals. The majority of SURP interns also purchase an ORCA passport, which covers the full fare on all regular bus routes and can be used for multiple transportation services, including Community Transit, Everett Transit, Metro Transit, Kitsap Transit, Pierce Transit, and Sound Transit bus service. The ORCA Passport can also be used on Sound Transit Link light rail, King County Water Taxi (Vashon and West Seattle routes), the Sounder Communter train, Seattle Streetcar, and the Kitsap Transit Foot Ferry. The ORCA Passport rate (*in 2014) is $15 per month and can be used an unlimited number of times. Students have the option to purchase an ORCA Passport on orientation or at the Transportation office anytime thereafter.
Q: What is the cost to park on the UW and Fred Hutch campuses if I live in the dorms at the University of Washington (UW)?
A: If you live on the UW campus, the approximate parking rate (*in 2014) is $15 per weekday and $5 on Saturdays. The approximate parking rate (*in 2014) on the Fred Hutch campus is $16 per weekday or you can purchase a parking pass for $125 per month (for which a wait list may apply).
Q: How do I purchase a parking pass at the University of Washington (UW)?
A: Interns may purchase a long-term parking pass per month at the Terry Hall front desk, located
at: 1101 NE Campus Parkway, Seattle, WA, 98105.
Q: How do I purchase a parking pass at Fred Hutch?
A: Parking passes can be purchased at the Transportation desk in the Yale Building. The SURP orientation includes a stop at the Transportation desk.
Q: Can I get on the waitlist to purchase a parking pass before I arrive?
A: No, accepted interns are not eligible to be placed on the wait list for a parking pass prior to the
start of the SURP.
Q: Can I take the GRE or MCAT test prep course during the SURP?
A: Given the rigor of the SURP curriculum and based on feedback from alumni, we do not
recommend participating in a prep course or completing elective coursework in conjunction with the
program; however your acceptance will not be revoked if you opt otherwise.
Q: What is the difference between a faculty mentor and a staff mentor?
A: In most cases, interns will work in a lab or research group led by their faculty mentor (namely a Principal Investigator/PI) under the guidance of a staff mentor, such as a post-doctoral fellow or graduate student. While you will have opportunities to interact with your faculty mentor, you will have more direct, routine interaction with your staff mentor. Working with a staff mentor presents a great opportunity to inquire about preparing for and succeeding in graduate or medical school, pursuing a research career, etc.