Undergraduate Students

Frequently Asked Questions Among Applicants

Eligibility

Q: I will not be in the summer before my final year of undergraduate studies. Am I eligible to participate in the SURP?

A: No, we only consider applications from students who will be entering the summer before their final year of undergraduate studies, meaning the applicant is graduating in the spring or winter following completion of the SURP. Our program is tailored for students at this stage of their academic career. No exceptions will be considered. However, you can consult a list of research internships in science or medicine offered nationwide to high school, undergraduate, post-baccalaureate, and graduate students here.

Q: I will graduate six months after the Summer Undergraduate Research Program has concluded. Do I meet the eligibility criteria to participate in the program this summer?

A: Yes, you meet the eligibility criteria to participate in this program because you are entering the summer before the FINAL year (or semester or quarter) of undergraduate studies. It is essential that you explain the circumstances of your academic standing in the “Transcript” section of the application.

Q: I will be three credits shy of junior academic standing by the time I apply to participate in SURP, although technically I will be entering the summer before my final year of undergraduate studies. Do I meet the eligibility criteria to participate in the program this summer?

A: Yes, you meet the eligibility criteria to participate in this program because you are entering the summer before the FINAL year (or semester or quarter) of undergraduate studies. It is essential that you explain the circumstances of your academic standing in the “Transcript” section of the application.

Q: I am not a U.S. citizen or green card holder, but I attend a college or university in the U.S. Am I eligible to participate in the SURP?

A: Yes, you are eligible to apply if you have a student visa.

Transcripts

Q: I transferred to the University of XX from XX community college.  The application portal only allows me to upload one transcript; which transcripts should I upload?

A: You should create a combined PDF file of both transcripts and upload it as a single file.

Program Dates

Q: My finals overlap the first week of the Summer Undergraduate Research Program. Can I still apply to participate in the program?

A: We require accepted students to commit to the program dates in their entirety; our expectation is that you begin the program on orientation day.  You are welcome to apply to the SURP. If you are accepted to participate, we suggest that you negotiate with your professors to take your finals earlier than scheduled.  It is VERY important that you communicate your intention to reconcile your availability in your statement of research interests and career goals.

Mentor Selection

Q: Is there any way to know if the faculty whose research is of interest to me is willing to host an intern from this program?

A: All FHCRC faculty members are potential mentors. The process of placing interns in a host lab or research group is a reciprocal effort that is determined once a student has been accepted into the program.

Q: Do you recommend contacting specific faculty in advance of submitting my application?

A: No, we do not recommend contacting specific faculty about prospective opportunities within their group or lab as part of the application process.  It would be best if you could articulate the faculty you are interested in working with and why, which will give us a sense for the particular areas of research that are of interest to you at this stage of your academic career.

Q: If I am interested in working with a specific faculty mentor, is it acceptable for me to list only that lab/research group in my application?

A: We cannot guarantee that a specific faculty member will be able to host an intern; therefore we advise you to list more than one faculty member whose research is of interest to you.

Q: When identifying the three faculty members whose research is of interest to me, should they all have the same research focus or can I select faculty with different research interests?

A: We suggest that you select faculty members whose research is of interest to you.  If you have broad research interests, it would be fine to identify faculty with varied research interests and/or within different divisions of the FHCRC.

Q: Does my selection of faculty whose research is of interest to me have any impact on my chances of being accepted into the program?

A: No, the availability of the faculty members you are interested in working with will not increase or decrease your probability of being accepted into the program.

Letter(s) of Recommendation

Q: Do you recommend both letters of recommendation come from professors or academic advisors, or is that up to the applicant to decide?

A: We recommend that your letters of recommendation come from a research supervisor and/or academic professor, but ultimately the decision is yours.  Please visit Tips for Submitting a Quality Application to reference some important considerations when requesting a letter of recommendation.

Technical Issues

Q: I have been having trouble loading the application on my computer; is there another way to view it?

A: To resolve technical issues with viewing or uploading the application, please contact Web Communications at: websys@fhcrc.org.

Q: One of my recommenders did not receive the automated message with instructions to submit the letter of recommendation.  What should I do?

A: In the event that your references did not receive an automated request for a letter of recommendation on your behalf, you can provide the following URL: https://is-ext.fhcrc.org/open/surp/rec.php to them, along with your applicant code.  This URL and your applicant code can be referenced in the confirmation email you received following submission of your application.

The Application Process

Q: I want to send my applicant code to my references, but I don't have the code yet.

A: You will receive your applicant code once your complete application is submitted.  Your references will then receive an automated email with your applicant code and instructions for submitting their recommendation letter. Letters of recommendation are due one week following the application deadline; however we recommend that you give your references plenty of advance notice prior to submitting your application."

Q: One of my references will be on vacation and therefore not able to submit my letter of recommendation before the deadline. Can I have my reference email you a letter of recommendation directly?

A: No, all letters must be submitted via the online application system.

Q: Can I send you an updated version of my transcript?

A: No, additions to your transcript will not be considered following submission of your application.

Q: Can I send you additional information for my application, like a resume?

A: No, to ensure a fair review of all applications, we only consider the materials specifically requested via the online application system.

Q: I just learned about the SURP at the FHCRC, but the deadline has passed. Can I still apply?

A: No, we only review applications that are received by the deadline. We maintain a compilation of research internships in science or medicine offered nationwide to high school, undergraduate, post-baccalaureate, and graduate students, which can be accessed here.

Q: When can I expect to hear about the status of my application?

A: All applicants will receive notification of their application status via email by mid- to late-February.

Other Internship Opportunities at the FHCRC

Q: I am not eligible for the SURP, but would like to learn more about other internship opportunities at the FHCRC.

A:  If you are interested in other internship opportunities at the FHCRC, please visit this website.

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